administration_and_operations

Administration & operations

Art Hill provides a range of support activities before, during and after the event. The actual nature of this support will depend on the event. The administrator uses skills in the use of information technology to produce, amend, present and communicate information before, during and after the event.

  • Venue, logistics & catering management (contracts, permits, insurance, etc.)
  • Speakers/presenters (identifying, confirming, logistics & management)
  • Activities/entertainment
  • Publicity/promotion (online & off-line, e.g.,: web page & online promotion; events calendars; printed programs; media relations; signage; social media, etc.)
  • Registration (online sign-up, payment and tracking; on-site sign-in, etc.)
  • Sponsor/partner management
  • Volunteer management

Art Hill develops long-term relationships with clients by emphasizing education, communication, flexibility and an ethical approach to business.

what we offer?

Upload, store and share files and images related to each event. Integrates with Dropbox and Google Docs.

Track all your booked events, holds, appointments and billing/budget due dates with color-coded calendars and sync out to other e-calendars (like Google, Apple, Outlook, etc.).

Use our to-do’s tool and checklists to assign tasks, set reminders and track progress to make sure everything gets done on time.

Always know where you stand with your events and business with on-demand reports, PDF downloads and at-a-glance dashboards.

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how can we help you?
Knowledge is knowing a tomato is a fruit; wisdom is not putting it in a fruit salad…

reliable & safe

Project Management

Our in-house divisions have successfully positioned our teams to plan, organize, secure and manage resources to bring about the successful completion of all project goals and objectives.

Budget Preparation

With client consultation, we will develop a customized event budget. Periodic updates will be provided to you upon request.

Negotiation

Art Hill will negotiate all vendor contracts/bids/proposals, leveraging our industry contacts and discounts to secure the best deals. Every negotiation is handled with discretion and fairness, and every contract is reviewed, word for word, to ensure there are no surprises.

On-Site Staffing & Management

Senior management and seasoned professionals will handle all aspects of on-site logistics.

Security Coordination

Art Hill will collaborate with various law enforcement agencies to provide all necessary security measures.

Vendor Selection

Our longstanding and successful relationships with industry contacts provide us with an impressive pool of vendor resources. Once the appropriate vendors are selected for the event, We will oversee every aspect inclusive of contract negotiation.

Transportation &Travel

Art Hill will secure and coordinate airline and ground transportation services.

Hotel Accommodation

We will coordinate, track and oversee hotel reservations.

most common event management
solutions used on the market

  • Sourcing and RFP tool
  • Registration tool
  • Mobile/Web Apps
  • Event reporting tool
  • None

what key metrics will be measured?

registration

How well do I market / sell / advertise my event?

attendance

Is my marketing message and event draws good enough to get those that registered to actually attend?

engagement

Are people engaging with your brand and your event?

satisfaction

Are people happy? What is causing that happiness?